About NCWO - Constitution

:: Malay Languange Version ::

NATIONAL COUNCIL OF WOMEN’S ORGANISATIONS, MALAYSIA

Article 1. NAME

The name of this organisation shall be the “National Council of Women’s Organisations, Malaysia”, abbreviation NCWO. Hereafter referred as the Council.

Address:
No 46, Jalan 14/29,
46100 Petaling Jaya,
Selangor, Malaysia.

Article 2. PURPOSE

This Council aims: -
(a) To bring all the Women’s Organisations so that they can work together.
(b) To raise the status of women and shall work for the Welfare and advancement of women and children.
(c) The Council shall be a consultative and advisory body. It has no control over internal affairs or general polices of other organizations which may elect to become affiliated to it. It will at no time interfere with the autonomy of affiliate organizations.
(d) The Council is a non-political, non-religious and non-communal body.

Article 3. AIMS

1. To observe and organize Women’s Day each year, an the 25th day of August.
2. To study the laws affecting women and children.
3. To place before the proper authorities the finding of Conference and Investigations and to press for action.
4. To work towards the advencement of their legal political social economic, moral and education status.
5. To encourage an informed and intelligent participation of women in the development and growth of a nation.
6. To promote cultural activities.
7. To affiliate and co-operate with other International Organisations having similar aims and objectives.
8. To conduct any other programme in keeping with the Purpose and Aims of the Council.
9. To print, issue and disseminate information that will be useful to women’s organizations.
10. To raise and administer funds for the furtherance of the aims of the Council.
11. To set up a Welfare and Education Fund.

Article 4. MEMBERSHIP

1. Membership is open to all Women’s Organisations, including the Women’s Sections of other Organisations.
2. Application to the Council will not deprive an organisation of its Autonomy.
3. Honorary Individual Membership
An individual may be invited by the Executive Council to be a Hon. Individual Member of the Council. Such member shall have no voting rights but will be entitled to attend the Biennial Delegates Conference and may be invited to activities of the National Council of Women’s Organisations.

Article 5. CONDITIONS OF AFFILIATION

1. All Women’s Organisations shall be eligible for affiliation with the Council provided they fulfill the following requirements

(i) That they support the Purpose and Aims of the Council.

2. Application for affiliation should be made on a form to be obtained from the Hon. Secretary General, and should be accompanied by three of the copies of the Constitution of the Organisation applying affiliation.

3. (i) The Affiliation Fee for the year will be at least Ringgit Malaysia 100/ - for every National Organisation with more than three Branches and Ringgit Malaysia 50 / - for Local or National Organisations with three Branches and less.

(ii) All affiliation fees must be paid at the latest by July 31st of every year.

(iii) No Affiliate whose fees is in arrears will be entitled to vote in the Council nor will its members be eligible to hold office.

(iv) Dis-affiliation:

(e) In the event of an affiliate failing to comply with the Constitution, the Biennial Conference of the National Council of Women’s Organisations shall have the power to demand that the Affiliate cease to be a Member.

(f) In the event of Autonomous dis-affiiliation, written notice should be given before July 15th.

Article 6. MANAGEMENT

The work of the Council shall be carried out by the Executive Committee elected at the Biennial Delegates Conference held in August each alternative year.
The office bearers shall comprise of: -
(a) (i) The President
(ii) First Vice-President
Second Vice-President
Third Vice-President
(iii) Honorary Secretary General
(iv) Two Honorary Asst. Secretaries
(v) Hon. Treasurer
(vi) Hon. Asst. treasurer.
(g) Two delegates from each affiliate organisation nominated by the Affiliates with full voting rights.
These officers shall be elected once in two years during the general meeting of the Council and shall hold office for the intervening period from General Meeting to the other.

Functions of the Executive Committee

The Executive Committee must hold a meeting at least once in three months.

Duties of Officers

(i) President: The President, shall preside at all meeting of the Executive Committee and at the Biennial General Meeting of the Council Meeting of the Council and shall perform the other duties incumbent on her office. She is ex-officio member all Standing Committees. She shall have no vote unless there is a tie when she may have the casting vote.
She must have working knowledge of Committee procedure and a thorough understanding of the Constitution and Bye-Laws of the Council.

She must refrain from entering the debate of questions before the Committee.

She must extend every courtesy to the participants of a motion.

She shall always appear a few minutes before the time the meeting is to called to order. When the time arrives, she should note whether a quorum is present, if so, call the meeting to order, and declare “a quorum is present”.

(ii) Vice-President: The vice-president, shall act in the place of the president whenever needed. In official meetings, the first Vice-president should preside in the absence of the President vacates the Chair.

The second Vice-president automatically moves up to the office of the First Vice-President, leaving the lower office vacant. The ex-officio duties of the President attach to the Vice-President only at the Executive Committee.

(iii) Hon. Secretary General: The Hon. Secretary General shall keep the Minutes of the Executive Committee and the Biennial meeting of the Council, and attend to all business as directed by the Executive Committee. She shall attend all meetings of the Executive Committee and be an ex-officio member of all Standing and Ad Committees.

(iv) Asst. Secretaries: Two assistant secretaries shall assist the Hon. Secretary General shall assist the Hon. Secretary General in her duties.

(v) Hon. Treasurer: The Hon. Treasurer shall have charge of the funds of the Council. She shall present quarterly statement of accounts at each meeting of the Executive Biennial General Meeting. She shall be a member of the Finance Committee and shall assist in drawing up the budget.

(vi) Asst. treasurer: She shall assist the Hon. Treasurer fulfilling the duties and in her absence act her behalf.

Article 7. MEETINGS

(i) (a) Women’s day will be observed every August the 25th.

Delegates:
(a) National Organitions with branches in at least three states shall have 15 delegates with full voting rights.

(b) National Organitions with branches in less than three states shall have 7 delegates with full voting rights.

(i) Extra-ordinary Meetings.

It shall be open to the President, however to convene at any time after 14 days notice a special extra-ordinary meeting for the transaction of particular items of business which shall be specified in the notice calling the meeting. Such an extra-ordinary meeting shall also be convened by the president after 14 days notice on the written request of 2/3 of the Council.

(iii) Quorum
1/2 of the total affiliates present shall constitute a quorum, at Executive and Biennial Conference.
(iv) Nominations
The Secretary General shall circularize to all affiliate organizations Nominations papers 6 months before the Council Meeting.

(v) Election and Voting Procedure
Voting shall be by secret ballot. Only delegates shall have the right to vote.
Any decision taken at the Conference which is not unanimous shall not be binding to those organizations which have either abstained or voted against the motion. The President shall have a casting vote at all Meetings and Conference of the Council.

Article 8. AMENDMENTS TO THE CONSTITUTION

Amendments to the Constitution may be from time to time but all such Amendments must be brought to the Council and shall be passed if approved by two-thirds majority of the votes cast. Notice of Amendments must be given four months before the Biennial Delegates Conference.

Article 9. FINANCE

(i) The fund of the Council shall be furnished by Affiliation fees from its Affiliates proceeds from raising efforts and donations.

(ii) The Fiscal Year of the Council shall be from 1st April to 31st March of each year.

(iii) Arrears in Affiliation Fees shall be dealt in the following manner.

(a) A letter from the Hon. Treasurer be sent to the affiliate after a 3 - month lapse.

(b) His shall be followed up with a Return Receipt Registered letter after another 6 months. If no explanation is forthcoming, the Council shall take action to disaffiliate it.

Article 10. HONORARY AUDITORS

Two honorary Auditors who shall not be members of the Executive Committee but shall be Chartered or Certified Accountants shall be appointed by the delegates Conference.

Article 11. LEGAL SIGNATURES

Legal signatures of the Council shall be those of the President, the Hon. Secretary General and the Hon. Treasurer Two of the above signatures shall be legal for the signing of cheques, but three shall be required for the transfer of property officers, the Executive Committee shall appoint another Executive officer to sign the necessary document.

Article 12. DISSOLUTION

In the case of the dissolution of the National Council of Women’s Organisations the office-bearers, in consultation with representatives of affiliates, may give equally any property or balance of assets over the liabilities of the Council to the Affiliate organizations at a Biennial Delegates Conference.

NATIOANAL COUNCIL OF WOMEN’S ORGANISATIONS, MALAYSIA (NCWO)

Bye laws of the “ Welfare and Education Fund".

WHEREAS the NCWO is desirous of starting a Welfare and Education Fund with the priority object as follows :-

(a). To aid in the rehabilitation of wayward girls.
(b). To provide counseling service to assistance young female migrant
workers from rural areas to adjust to the complexities of city life.
(c). To provide assistance and care for the aged.
(d). To give donations to charitable organisations and welfare institutions which have been approved by the Director-General of Inland, Malaysia.
(e). To help girls, from families irrespective of race or creed, who excel education to further their studies by: -

AND WHEREAS the NCWO is desirous of creating a Fund of all moneys and properties already in possession and to be acquired, obtained, received or collected from time to time hereafter by the Board for the said purpose known as NCWO where a in after to an “Fund”).

AND WHEREAS the Fund is to be controlled and managed in accordance with the terms Bye-Laws.

1. AND WHEREAS the NCWO is desirous of the Bye-Laws being annexed to the NCWO Constitution and thereafter to be the administrative body of the Welfare and Education Fund and in respect of all matters appertinent and incidental to the objectives thereto.

Interpretation:

1. In the Interpretation of this Bye-Laws the following meanings:
“Board” means the Office-bearers of NCWO elected at the Biennial
Delegate Conference and hereafter referred to as the Board.
“Fund” means the NCWO Welfare and Education Fund and includes the
following:-

(a). All moneys and properties handed by the NCWO to the Board.
(b). All moneys and properties received and acquired by the Board
after the foundation of the Fund.
(c). All donations, gifts, and grants received by the Board,
Office

2. The office of the Fund shall be situated at Bangunan NCWO 2112,Jalan
Pekeliling, Kuala Lumpur and at such other place or places as the Executive Council if the NCWO may decide from time to time.

Finance

3. After the creation of this fund the Board shall endeavour to raise the capital
sum:-
(a) Requesting and or soliciting donations from such sources as in the opinion of the Board shall not in any manner damage the reputation and good name of the NCWO. Such donations or sums received from any source shall only parties if they are satisfied that the donor shall not interfere directly with the autonomy and activities of the Fund.
(b) All sums raised for this specific purpose by way of fund raising projects conducted by the NCWO and affiliates.
(c) All moneys received and levy imposed by NCWO on participating organizations benefiting from courses, seminars, and educational programmes.

4. From among the Board the Hon. Treasure shall be appointed as the Financial
Secretary whose functions shall be to:-

(a). Open and keep all moneys of the fund in a Bank approved by the NCWO and operate account called the NCWO “Welfare and Education fund” together with the board.
(b). All cheques of the fund shall be signed by the financial secretary together with any two of other members appointed by the NCWO.
(c). The financial secretary shall keep a proper statements of Account and shall keep and maintain such accounts, books, ledger and such other records as may be required by the NCWO from time to time.
(d). The financial year of the fund shall being on 1st April and end on 31 March the following year in line with financial year of the NCWO.
(e). The financial secretary shall give as and when requested and present a true statement of the accounts ,and at the end of the financial year prepare, produce and present true statements of account for consideration at the Biennial Delegates Conference of the NCWO.
(f). The statements of accounts shall be forwarded to the Ketua Pengarah Hasil Dalam Negeri, annually (“The Annual Statement of Accounts has to be audited by a qualified other words the Auditor must be a qualified auditor who is not a member of the organizations”).

5. The NCWO shall determine:

(a) The annual sum that is to be untilized for the fulfillment of the objects of this fund.
(b) The accounts of the fund shall be audited in the same manner as is
required under the provision of the NCWO Constitution.

6. Matters not provided for:
The Executive Council of the NCWO shall determine on any point where the
rules are silent and its decision shall be final unless reversed by a Delegate
Conference.

7. Administration Expenses:
All administrative expenses incurred in the running of the fund shall be met
from the fund.

8. Dissolution of fund
The fund shall not be dissolved except by a resolution of a delegates
conference. In the event of the NCWO being wound up or dissolved, all
debits and liabilities legally incurred on its behalf shall be fully discharged and
the remaining funds shall be transferred to any established organisation of
similar aims and objective as the NCWO , which has already been approved by
the director general of inland revenue, Malaysia. Notice of dissolution shall be
given to the registrar of societies within twenty-eight day of the date of
dissolution.

9. Amendment
This Bye-Law or any part thereof shall mot be amended or rescinded except by
a resolution passed at the biennial delegates conference or Extraordinary
delegates conference or extraordinary delegates conference by a two-third
majority of members present rescissions shall have first the consent of the
director general of inland revenue Malaysia, and will be valid until they are
approved by the registrar of societies Malaysia . Notice of intention to propose
such resolutions shall be given in writing to the secretary.

Tax Exemption By
Govt. Gazettee Bil 663, Date 17 Feb. 1983 Wef. 8 April 1980.